CLUB FUNDS
Spending club funds:
Cash box requests:
Ways ASB can help you fundraise:
There are three main ways ASB assists clubs in fundraising
Other Notes:
- Vote and approve any expenditures as a club. Record the vote approving the expenditure on a Meeting Minutes Form.
- Submit a Purchase Order Request Form AND the Meeting Minutes Form to the Finance Office.
- ASB will review the request. If the request is approved, a hard copy of the Purchase Order will be placed in the advisor's mailbox
- Only AFTER the Purchase Order has been approved can you purchase or place the order, if you purchase or place an order before the Purchase Order has been approved, your club will kindly thank you for your donation
- Submit any receipts or invoices to the ASB Finance Office so that you may be reimbursed, or so the check can be sent to the vendor
- This ASB Finance Fundamentals document goes over all expenditures of club funds in a downloadable format.
- Note that at any time you may request an account statement from Mrs. Main.
Cash box requests:
- Have an approved event
- Turn in a Cash Box Request form to the ASB Finance Office at least two days before your event
- Follow all the directions on the cash box lid carefully
- Return the cash box, money, and forms to the ASB Finance Office.
- Note that the ASB Finance Office will assess a 2% processing fee on all fundraising events to help cover the cost of operations
Ways ASB can help you fundraise:
There are three main ways ASB assists clubs in fundraising
- Advice! ASB will happily help you answer any questions you may have about how to fundraise.
- Yearly ASB events designed to raise money for School-Sponsored clubs. These include Club Sandwich, Amazing Club Race, Street Fair, and more!
- Funding from ASB. We understand that School-Sponsored clubs sometimes need help, so we offer a way for clubs to request ASB funding. You may request any amount of money. Approval of funds is based on 2 main criteria. The first is the number of students your club and/or the money will impact. If the money will only benefit the ten people in your club you are less likely to receive funding than a request that will benefit the entire school. The second is the amount of effort your club has put into raising funds already. If you think you meet the requirements fill out a Request for ASB funds form
Other Notes:
- You may not require dues for a club. Any money collected must be in the form of an optional donation. This will be strictly enforced. You may require payment for items that are superfluous such as a T-shirt. If it is required to participate in the club, it MUST be free.